1. Payment Terms for One-Time Website Projects

Project Payment Structure

  1. Project commencement
    Work will begin once the enabling fee has been received. This fee is 50% of the total agreed project value and secures your project within our production schedule.

  2. Development stage payment
    A further 25% of the total project value is due once a live development link has been issued to the client for review.

  3. Final balance
    The remaining 25% balance is due once the client has approved the website and confirmed it is ready to go live. The website will be launched only after the final balance has been received in full.

  4. Additional notes
    All payments are non-refundable once work has commenced.
    Any work requested outside of the agreed scope may be quoted and billed separately.

    REM Digital Design reserves the right to pause work if scheduled payments are not received.
    Full ownership of the website transfers to the client once the final balance has been paid.

Revisions and Scope Control

All projects include a reasonable number of revisions as outlined in the proposal. Revisions must fall within the agreed project scope.

Any additional work, features, redesigns, or structural changes requested outside of the agreed scope may be quoted and billed separately.

REM Digital Design reserves the right to determine what constitutes out-of-scope work.

Delays Caused by Client

Project timelines rely on timely feedback, content, and approvals from the client.

If content, images, logins, or approvals are delayed by more than 14 days, REM Digital Design reserves the right to pause the project and reschedule it within our production calendar.

Extended delays of 30 days or more may require a restart fee before work resumes.

Go-Live and Approval

Once a development link has been provided, it is the client’s responsibility to review and request any changes.

Written approval to go live confirms the client is satisfied with the website. After approval and launch, any further structural or design changes may be quoted as additional work.

Liability Limitation

REM Digital Design is not liable for:

  • Loss of revenue, leads, or business

  • Website downtime caused by third-party providers

  • Plugin, theme, or hosting failures outside our control

  • Security breaches on third-party systems

  • Client edits that break the website

Our total liability is limited to the amount paid for the services provided.

Third-Party Costs

Clients are responsible for all third-party costs unless otherwise agreed.
This includes domains, premium plugins, stock imagery, advertising spend, and external software subscriptions.

These costs are non-refundable once purchased.

ACCESS AND LOGINS

Clients must provide full access to hosting, domain, and any required third-party platforms where necessary.

REM Digital Design is not responsible for delays caused by restricted or missing access.

Portfolio Rights

REM Digital Design reserves the right to display completed work in our portfolio, social media, and marketing materials for promotional purposes unless otherwise agreed in writing.

Legal Jurisdiction

These terms are governed by the laws of Northern Ireland and the United Kingdom. Any disputes will be handled within this jurisdiction.

Early Termintation

In the event of early termination, fees will be calculated based on the proportion of work completed at the time of cancellation.

This includes completed pages and associated services.

Cancellation

If you breach these terms or fail to settle outstanding fees, REM DIGITAL DESIGN reserves the right to suspend your website and associated services.

We may also suspend or terminate services at my discretion, without prior notice.

Questions about our terms and conditions?

2. Monthly Payment Plan Website Packages

We offer monthly payment options to help spread the cost of your website investment.

  1. Minimum commitment
    All monthly website plans require a minimum commitment of 12 months. This reflects the build cost, setup time, and ongoing support included within the package.

  2. Enabling fee and project start
    The same enabling structure applies to monthly plans.
    • One initial payment is required before work begins.

Monthly payments will then continue from one-moth after this payment.

  1. Monthly billing
    Monthly payments cover the agreed services outlined in your proposal, which may include hosting, maintenance, support, or staged build costs. Payments are due on the same date each month.

  2. Early termination
    If a monthly plan is cancelled before the 12-month minimum term ends, the remaining balance for the minimum term will become payable in full.

  3. Non-payment
    REM Digital Design reserves the right to suspend hosting, support, or website access if monthly payments fall into arrears until the account is brought up to date.

  4. Ownership
    Full ownership of the website design and build transfers to the client once all project and minimum term payments have been completed.

Service Termination

Cancellation within the first 12 months
If you choose to cancel your website plan during the initial 12-month minimum term, the remaining balance for that period will become payable in full.
The website will be taken offline and cannot be transferred, migrated, or released until all outstanding amounts have been cleared.

Cancellation after 12 months but before 36 months
If you cancel after the initial 12-month term but before completing 36 months of payments, no further monthly payments will be required.
However, the website will be taken offline and cannot be transferred or migrated to another provider. All design, build, and hosting files remain the property of REM Digital Design during this period.

After 36 months of payments
Once 36 months of payments have been completed, you may cancel at any time with no further payments required.

At this stage, you may request a full copy of the website files and database should you wish to move to another hosting provider. Files will be provided within a reasonable timeframe once requested.

Requesting website files before 36 months
If you request the website files or wish to migrate the website to another provider before completing 36 months of payments, the remaining balance up to the 36-month term must be paid in full before release.

Non-payment
REM Digital Design reserves the right to suspend hosting, support, or take the website offline if payments fall into arrears until the account is brought fully up to date.

Included Monthly Development TimE

As part of your monthly website plan, you receive one hour of complimentary website development time each month.

This time can be used for minor updates, content changes, small design tweaks, or general website support. Any additional development time required beyond the included monthly hour will be billed at REM Digital Design’s standard hourly rate.

The included development time must be used within the same calendar month in which it is allocated. Unused time does not roll over into future months, cannot be accumulated, and cannot be redeemed at a later date.

Monthly development time cannot be borrowed from previous or upcoming months. Any work requested beyond the included allowance will be quoted or billed separately.

Questions about our terms and conditions?

3. Website Hosting and Maintenance Services

Payments

Advance payment
All hosting and maintenance plans must be paid in advance. Plans can be prepaid in 3, 6, or 12-month increments as agreed at the time of signup.

Refunds and cancellations
Prepaid hosting and maintenance payments are non-refundable if you choose to cancel before the end of the selected prepaid period. Your website and associated services will remain active until the prepaid term expires. If not renewed, hosting and maintenance services may be suspended and the website taken offline.

Pricing adjustments
REM Digital Design reserves the right to adjust hosting and maintenance pricing where necessary to reflect increases in software, server, security, or service costs.

If pricing changes occur during a prepaid term, you will be notified in advance. Any increase will only apply to the remaining months within your current prepaid period and may be requested as a one-time adjustment covering the outstanding months.

If you choose not to accept a pricing adjustment, you may request a refund for any full unused prepaid months remaining. Upon refund, hosting and maintenance services will end and the website may be taken offline.

Cancellation

If you breach these terms or fail to settle outstanding fees, We reserve the right to suspend your website and any related services.

We also reserve the right to modify, suspend, or terminate my services at any time, at my sole discretion and without prior notice.

Questions about our terms and conditions?

4. Digital Advertising and Marketing Services

REM Digital Design provides a range of digital marketing services including, but not limited to, Google Ads management, social media advertising, search engine optimisation (SEO), and social media graphics and content creation.

Service scope
All marketing services are delivered based on the agreed proposal or monthly package. Any additional work requested outside of the agreed scope may be quoted and billed separately.

No guaranteed results
While we apply industry best practices and proven strategies, REM Digital Design does not guarantee specific results such as rankings, lead volume, sales, or return on ad spend. Marketing performance can be influenced by factors outside our control including competition, market conditions, and client responsiveness.

Client responsibilities
Clients are responsible for providing timely access to advertising accounts, social media platforms, websites, and any required business information or assets. Delays in providing access or approvals may impact timelines and performance.

Advertising spend
All advertising budgets (for example Google Ads or social media ad spend) are separate from management fees and are payable directly by the client to the relevant platform unless otherwise agreed in writing.

Payment terms
Marketing services are typically provided on a monthly basis and must be paid in advance unless otherwise agreed. Services may be paused or suspended if payments fall into arrears.

Cancellation
Unless otherwise stated in your proposal, marketing services operate on a rolling monthly basis and require 30 days’ written notice to cancel. Any prepaid marketing fees are non-refundable once work for that period has commenced.

Creative and content ownership
All graphics, Ad creatives, and Ad content created by REM Digital Design remain our property until paid for in full. Once paid, the client is granted full usage rights for their business and marketing channels.

Service Termination

You may cancel your advertising campaign at any time. However, all campaigns are subject to a minimum advertising spend of £500. If a campaign is cancelled before reaching the £500 minimum ad spend, the full service charge based on this minimum spend will still apply and must be paid in full.

How this works
Our management fee is calculated against a minimum £500 ad spend. If you cancel early and have not yet reached this amount, any remaining service fees required to meet the minimum will be due upon cancellation.

Example
If you have spent £200 on ads and paid a £60 service fee, but then choose to cancel, the campaign has not reached the £500 minimum spend.
You would therefore be required to pay the remaining £90 service fee to meet the minimum charge based on the £500 campaign threshold.

This ensures campaign setup, optimisation time, and management costs are fairly covered regardless of early cancellation.

Cancellation

If you breach these terms and conditions or fail to settle outstanding fees, We reserve the right to suspend or terminate your campaign and related services.

We may amend, suspend, or discontinue any services at my discretion and without prior notice.

Upon termination, We reserve the right to remove or delete all files, data, and information associated with the discontinued services.

Questions about our terms and conditions?

5. Unlawful, Improper, or Prohibited Use of Services

Illegal, fraudulent or unethical use

Clients must not use any website, hosting, marketing, or digital services provided by REM Digital Design for unlawful, misleading, harmful, or unethical purposes.

This includes, but is not limited to:

  • Any activity that breaches UK law or applicable regulations

  • Fraudulent, deceptive, or misleading business practices

  • Distribution of malware, spam, or harmful code

  • Infringement of copyright, trademarks, or intellectual property rights

  • Offensive, abusive, or defamatory content

  • Promotion or sale of illegal products or services

REM Digital Design reserves the right to refuse, suspend, or terminate services immediately if we reasonably believe a client is using our services in a way that is unlawful, inappropriate, or may damage our reputation or systems.

Where services are suspended or terminated for these reasons, no refunds will be issued for any work completed or payments already made. Clients remain responsible for any outstanding balances due up to the date of termination.

No obligation to reinstate

In these circumstances, We am not required to restore the service, even if all outstanding fees are subsequently paid in full.

Outstanding fees

Ending a service for these reasons does not waive your responsibility to pay any outstanding fees, including any minimum contract obligations already agreed.

Reporting

We also reserve the right to report any suspected illegal or fraudulent activity to the appropriate authorities, including, but not limited to, Action Fraud, Trading Standards, or the Police.

Questions about our terms and conditions?